Strong Values, Exceptional Results

Careers at American Fire Protection Group

Administrative Assistant

Location: Albuquerque, NM

The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office.  He/she will assist other branch personnel including key managers in a variety of administrative roles.  

Requirements:

  • Good computer skills with working knowledge of business software applications
  • Background in basic secretarial skills
  • Excellent written and verbal communication skills
  • Courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with customers and other associates
  • Flexible and able to multi-task
  • Able to work with little or no supervision

Responsibilities:

  • Answer incoming calls, assist callers, take accurate messages with complete information and transfer calls as necessary
  • Provide clerical, filing, telephone and typing support to the Division Leader and other employees as necessary
  • Interact with customers in a professional, friendly and helpful manner
  • Answer emails in a timely and professional manner
  • Produce accurate correspondence, reports or forms as required
  • Process payroll and maintain accurate records of all transaction when Payroll and Accounting Admin is out
  • Reconcile receivables with A/R reports, reporting to corporate as instructed
  • Generate and process invoices, pay applications, lien waivers, release, etc., and submit to Division Manager for signature as required
  • Work with Division Leader, Job Superintendent and Payroll and Accounting Admin in the collection of funds on accounts 30 days past due and over
  • Ensure all collection notes are entered and updated as required
  • Maintain the tidiness and organization of the overall Division
  • Maintain proper personnel information as required
  • Maintain confidential information in compliance with APi Group, Inc and AFPG policies and procedures
  • Assist and support the Division Leader and Job Superintendent in a professional manner; always looking out for the best interest of the customer and the company
  • Create an environment of high professionalism, integrity, honesty, and quality following all company policies as detailed in the Employee Handbook
  • Perform special projects or other duties as assigned and assist other personnel as necessary

Benefits:

Medical, Dental, Life Insurance, Long-Term Disability, 401K, ESOP.

Pay Range:

Pay depends on your level of experience and education.

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